Privacy Policy – Gift Vouchers & Cards – Voucher Express

Privacy Policy

Privacy Statement
Information we collect about you
Tracking and Cookies Data
How we use your Data
How long we will keep your Data
Our legal bases for processing your Data
Who we share your information with
Where we transfer information to
How to access or amend your personal information
Automated processing
Children’s Data
Changes to our Privacy Policy
How to contact us

Privacy Statement

  • At VEX Rewards we take your privacy very seriously and will only use your personal information to provide the products and services you have requested from us.
  • This is operated by VEX Rewards, Metcalfe House, 23h Kirkgate, Ripon.VEX Rewards is part of the Hemingways Group of Companies, registered in England Company Number 293203.
  • VEX Rewards is responsible for processing any orders placed on this site. For the purposes of current data protection legislation, VEX Rewards is the Data Controller.

Information we collect about you

We may collect the following information about you when you visit our Site
and interact with our Services either in the capacity of Sender or as Recipient.

  • Name, Address, Email Address, Telephone Number, Delivery Address Personal Message (if any).
  • We may also collect information how the Service is accessed and used. This Usage Data may include information such as: your computer’s IP address browser type, browser version, pages visited, time and date of your visit, country of request; the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking & Cookies Data

We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.

How we use your Data

We will use your Data:

  • For the purpose of fulfilling your order
  • To provide and maintain our Services
  • To provide customer care and support
  • To provide analysis or valuable information so that we can improve the Service
  • To monitor the usage of the Service
  • To detect, prevent and address technical issues

And where you have consented:

  • To provide you with information on offers and competitions

How long we will keep your Data

We will only retain your Data in a form that identifies you for as long as
necessary for each of the purposes outlined above.

Your Data is processed by us:

  • To fulfil the contract to deliver the products and services you have selected.
  • For our legitimate interests in relation to the management, operation and enhancement of our website.
  • In the case of marketing and promotional material sent to you by email, on the basis of your consent.

Who we share your information with

We disclose personal information to the following recipients:

  • Our service providers, these third parties have access to your Personal Data only to perform tasks on our behalf in relation to fulfilling your order and are obligated not to disclose or use it for any other purpose. They are: –
  • Send Grid,Denver, Colorado, United States . For the purpose of distributing email communications.
  • Experian, The Sir John Peace Building, Experian Way, NG2 Business Park, Nottingham, NG80 1ZZ. For the purpose of performing fraud checks.
  • Zendesk, 1019 Market St San Francisco, CA 94103. Provide the CRM system used for the purpose of managing customer communication by our customer services.
  • Pipl, 510 Clearwater Loop, Post Falls, ID 83854, USA. For the purpose of performing fraud checks.
  • Voucher Issuers – in very limited cases, e.g providers of transport products, details such as forename, surname and email of the traveller may be shared.
  • Public authorities or judicial authorities (where disclosure is required by law or is necessary so that we can enforce our legal rights, or so that third parties can enforce their legal rights, or so that public authorities can exercise their functions in the public interest).

Where we transfer personal information to

Our services are based in the United Kingdom. As listed above we use service providers that are based in the EEA and United States and transfer data to those countries as part of our service.

How to access or amend your personal information

Current legislation provides you with the following rights concerning your

a. The right of withdrawal
b. The right to be informed
c. The right of access
d. The right to rectification
e. The right to erasure
f. The right to restrict processing
g. The right to data portability
h. The right to object
i. Rights in relation to automated processing

If you wish to exercise these rights please use the contact details below.
Depending on the legal bases for processing, all may not necessarily apply.

Automated Processing

We do not currently use shared information in automated decision making or processing systems in providing our products and services.

Children’s Data

This website is not intended to offer services to anyone under the age of 16. If we become aware that we have collected Personal Data from children without verification of parental consent, we will remove that information from our systems. If you are a parent or guardian and you are concerned that your Children have provided us with Personal Data, please contact us.

Changes to our Privacy Policy

This privacy policy may change from time to time in line with legislation or
industry developments. We will not explicitly inform our website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes.

How to contact us

You can contact us using by using any of the contact details below – 

Post: DPO, Hemingways Marketing Services, Metcalfe House, 23H Kirkgate,
Ripon North Yorkshire, HG4 1PB